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Questioning the Caterers

Questions you need answered before you choose the caterer.

1. Can the caterer provide references from previous clients?

We recommend that you contact at least two references.  These references can tell you what you may not find out by just talking to the caterer.  Most important find out what it was like working with the caterer, pros/cons, etc.

2. Does the caterer offer full service and does this include waitstaff?

Ask the caterer if they will handle everything from setting the tables to cleanup.   If it isn’t full services, you will have to find additional services that will.  Keep in mind that most top caterers have their own serving personnel.  Do not forget to ask what are the cost will be for the additional staff.

3. What is the average price and does the caterer offer different packages?

Most caterers offer package deals which have an all-inclusive rate.   This packages can save you money.  Most packages include appetizers, salad, entrée and dessert. Ask the caterer for sample menus to determine which one works the best for you.

4. Does the caterer provide tastings before being hired?

Asking references and reading reviews is one thing, but you should always taste the food yourself.  Tasting allows you to make an informed decision about what foods you would like to include and also ensure that you are getting what you pay for.

5. Ask the caterer how will the delivery, setup and breakdown work.  Also ask where will the food be prepared?

Not all caterers will include these services in their pricing, you may have to pay the venue or caterer extra to do it for you.  You need to know these details in order to coordinate your event with the venue and determine the time when the caterer can set up and breakdown.  Another important aspect is where will the food be prepared.  Does the venue have on-site facilities to prepare the food or will the caterer need to make arrangements?

While there are many more aspects to consider before you choose your caterer, this small list should get you started.  If you any questions regarding your next event, please contact our teams event coordinator at 662.466.2605 or by email

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